Thursday, January 16, 2014

Job: Administrative Assistant - Pacific Lutheran University - Tacoma, WA

Administrative Assistant - Pacific Lutheran University - Tacoma, WA

Admin Assistant at PLU

The Administrative Assistant serves as receptionist, provides clerical support for division faculty and staff, and performs other duties as needed. Reports to the Dean of Natural Sciences.

Essential Functions and Responsibilities:
-Greet visitors and offer assistance. Answer incoming telephone calls promptly, assisting callers in finding requested information or transferring calls as appropriate.
-Create, merge, and edit documents in word-processing, spreadsheet, and presentation software. Keep track of room reservations for division rooms.
-Assist division faculty and staff with completing and routing purchase orders, requisitions, check requests, and cash-reimbursement forms.
-Assist with annual budgets and budget requests; maintain expense files.
-Distribute mail as appropriate. Post printed items, monitor others’ postings, update, and create content for divisional bulletin boards and publicity efforts.
-Organize and track textbook procurement for faculty, according to established procedures.
-Monitor, purchase, and restock office and work room supplies for division use or events.
-Monitor division sustainability efforts, and facilitate solutions to comply with PLU policy.
-Assist faculty and staff in organizing and preparing for division and department events.
-Recruit, hire, supervise, and keep appropriate records for student workers.
-Assist with faculty and staff hiring, arrangements for on-campus interviews, and new hire onboarding process.
-Work with the Provost’s Office in producing contracts for contingent faculty.
-Facilitate printing projects, equipment troubleshooting, and printer/copier maintenance.
-Train and serve as Emergency Building Coordinator.
-Assist with obtaining/analyzing information, preparing reports, and maintaining records.
-Coordinate and meet with other Academic Assistants to enable appropriate procedures, training, and flow of information.
-Perform other duties as assigned.

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